Rules & Policies

Job Termination

Although terminations are infrequent, it is vitally important that all parties follow the University's policies when a termination occurs.

Student-initiated:
Students are expected, although not required, to work a minimum of one quarter before changing jobs. It is preferred that students change jobs between quarters, if possible. A student must give the employer two weeks notice when terminating; however, it is acceptable for an employer and employee to agree upon a shorter period of notice. A student must have the employer complete a Job Termination Form and an Employee Performance Evaluation Form before leaving the job. These forms must be received in the Federal Work-Study Office before the student may obtain a new Authorization Form for another job.

Employer-Initiated:
Employers may terminate a student's employment for any of the following reasons: 1) the student is unable to perform his tasks in an acceptable manner, 2) budget cuts require laying-off a student, or 3) dishonesty or other activities requiring immediate dismissal. The Work-Study Office will attempt to place a student immediately in another position if he or she is terminated for budgetary reasons.

If an employer is not satisfied with a student's performance, the following steps should be taken:

1. Discuss the problem with the student;

2. If the problem continues, write the student a letter describing the problem, the previously held verbal discussion(s), and a statement of consequences if the behavior is not corrected. (You may wish to give the student a particular time frame in which to correct the problem.) A copy of this letter must be forwarded to the Work-Study Coordinator immediately; and

3. If there is no correction of the behavior, the student's employment should be terminated. The employer should notify the student and should complete both a Job Termination Form and an Employee Performance Evaluation Form, being sure to state the reasons that the employee was terminated.

Problems such as dishonesty or theft call for immediate dismissal from the Program. Employers should contact the Work-Study Coordinator as soon as possible in such instances.

When a poor evaluation and/or termination is received by the Federal Work-Study Office, the Work-Study Coordinator will contact the student and provide counseling regarding the situation. If an employer initiates a termination for a non-negative reason, such as budgetary constraints or the completion of a project, the termination should be handled similar to a student-initiated termination with the employer giving the student at least two weeks notice. The Federal Work-Study Office will make every effort to assist in placing a student terminated for such reasons.

Falsification of a time record by a student is a serious offense. The consequences are:

• Immediate removal from the Federal Work-Study Program.
• The amount of Federal Work-Study awarded will be cancelled and will not be replaced with any federal or institutional assistance.
• A Termination Notice will be placed in the student's file indicating the reason for removal.
• This matter will be referred to Student Affairs for appropriate disciplinary action.
• Payroll will be notified of the correct hours worked.
• Prior to being allowed to return to the Federal Work-Study Program, a written peitition, requesting permission to return, must be submitted to the Committee on Financial Aid to Students.
• If approval is granted to return to the Federal Work-Study Program, your current employer is not required to re-hire you as a work-study employee.

Students terminated for dishonesty or other such activities requiring immediate dismissal will be placed on probation for the remainder of the academic year. If terminated from a second job within this period, the student will be dropped from the Program for the remainder of the year, and will have to make up the balance of his Financial Aid award from family or other resources.

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