Employer Forms

The forms required of employers by the Work-Study Office are listed below.

Blank forms are also available from the Work-Study Office or can be downloaded from this page. (You will need Adobe Acrobat Reader in order to view and print the following documents. This free software is available for download from the Adobe website.)

1) Job Posting Form

Employers who wish to post a Federal Work-Study job on our website may download this form and return it to the address below. Please keep job descriptions brief and concise, and be sure to include the pay rate. For more information on pay rates please see Wage Rate Settings.

Download Job Posting Form

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2) Payroll Forms

First-time hires (students who have never been paid through the NU Payroll system before) are required to fill out the following five forms and return them to the department where they will be working:

• Personal Data form
• Federal W-4 form
• Illinois State W-4 form
• I-9 (Employment Eligibility form)
• Direct Deposit form

Without these forms on file the student employee cannot receive a paycheck.

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3) Employee Performance Evaluation Form

This form should be completed and returned to the Work-Study Office when a student is ending a job before the end of the academic year. This form may also be used for promotions and job reclassifications.

Students who complete employment for an entire academic year should be evaluated at the end of that academic year.

For more information please see Job Changes.

Download Evaluation Form

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4) Termination Form

For a detailed explanation of termination procedures please see Termination. If a student or employer wishes to terminate a position this form must be completed and returned to the Work-Study Office along with any appropriate attachments.

Download Termination Form

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Any questions should be directed to the Work-Study Office, 1801 Hinman Ave., 491-7574. Or contact Anne Horne, Coordinator, a-horne@northwestern.edu.