Work-Study Program: Undergraduate Financial Aid, Northwestern University

Work-Study Checklist

Accept your Work-Study Award on CAESAR.

You can view and accept your award via CAESAR.

Attend a Work-Study Orientation Session during New Student Week:

Friday, September 16th from 11:00 - 12:00 or 2:00 - 3:00 at Norris University Center.

Plan to attend one session. Helpful information will be presented for those new to Work-Study.

Download an Authorization Form and fill in your information:

Find a Work-Study Job that's Right for You.

Don't panic -- there are LOTS of jobs available!

Click on the Jobs section of this website. (New positions for an upcoming academic year will be updated by September 1.)
Attend the Work-Study Job Fair on Monday, September 19th from 1:30 - 3:00 PM at the Blomquist Recreation Center.
Contact Departments directly, based on your interests.

Have your Employer complete and sign your Authorization Form. Return your signed, completed Authorization Form to the Work-Study Office.

Complete Tax and Payroll Forms in your department of hire:

Personal Data Form
Federal W-4 Withholding Form
Illinois W-4 Withholding Form
I-9 E-Verify online -- You will need your Social Security Card or official copy of your Birth Certificate plus a Photo ID, or a U.S. Passport. Original documents only--no fax or xerox copies, please.

Begin Working, and Keep Track of Your Hours and Earnings.

You are responsible for entering your hours online on the KRONOS system.
YOU are responsible for monitoring your award and staying within the 15 hours/week limit. (See the Scheduling Guide or Tracking Sheet or Hours Calculator).
YOU are responsible for notifying your employer if you aren’t being paid correctly.
YOU are responsible for notifying the Work-Study Office of any difficulties with your employer.

Allow up to 3 weeks for your first paycheck.

Be aware that your bi-weekly paycheck reflects hours worked during the two previous weeks.
You must sign up for Direct Deposit for your paycheck.